Monthly Archives: March 2011

Branding Your Nonprofit

Your social services agency needs a branding makeover. And if you don’t have a brand strategy yet, you need to get one.

Branding is not just a marketing concept for the corporate world. Social service nonprofits are competing for dollars and need to make sure donors, volunteers and potential staff know who you are and what you do.

What is Branding?
The American Marketing Association says a brand is a “name, term, sign, symbol or design, or a combination of them intended to identify the goods and services of one seller or group of sellers and to differentiate them from those of other sellers.” And there’s even more to it than their definition.

Looking for an example? Consider the Susan G. Komen Foundation. All I need to say is – pink ribbon. They have branding down to a science. Despite the fact that it is not the most dangerous cancer for women, it receives the bulk of the research money, donations, and charity event attention. That’s branding.

When people see that pink ribbon, they immediately know what it is and what it is for. It delivers the message, creates loyalty, builds credibility, and motivates people to give time and money by connecting to them on an emotional level.

Branding should be a part of everything you do. It should be closely connected with your website, your newsletters, your T-shirts, your social media, your business cards.

And it needs to be consistent to be effective.

Brand Personality
This doesn’t mean that your agency needs to have a white ribbon. Or a black one. Or orange. But it means creating brand that will become the personality of your organization. It will remind them of you when they see your logo, your colors, your font, your tag line, or your voice on the other end of the phone. Your brand will remind and reinforce that you are the only solution to your clients’ problems and the only destination for the funds of your donors.

Keep in mind that brands are not only about the pretty stuff, the icing on the cake. It’s also involved in how you run your agency. In how you treat your participants and their families. It is part of how you answer your phone and respond to emails. You are making a promise with your logo – your ribbon - and you must deliver on that brand promise with quality service to your constituents, your board, your colleagues and yourself.

The goal of working on your brand strategy is not to come up with a catchy tag line phrase or to invent the next Nike “swoosh” logo. Your goal is to fulfill your mission statement. And the best way to do that is to figure out your personality and share that with everyone.

Talk to your staff, your clients, your board members, and find out who you all are and what your purpose is. This will become your brand. It will help with that tag line and maybe that logo. And you can incorporate your promise to the stakeholders with this consistent brand message.

Do you have a brand? What’s your promise?

RELATED ARTICLE:
More on Branding Your Nonprofit

16 Twitter Tools for Nonprofits

Social Media for Nonprofit OrganizationsMost social services agencies are not using Twitter (or any social media, for that matter!) But for those who are, or who are getting ready to start, here are a few useful tools for nonprofits that are either free or should have a free option.

Get the most out of one of the most popular social media platforms on the planet. It’s where your participants, donors, and potential donors are hanging out.

Twitter Account Management

TweetDeck (free dashboard for all your social media)
Hootsuite (free dashboard for all your social media)
CoTweet (manage and track conversations; free & paid versions)

Twitter Contact Management

Wefollow (free; let people know your interests)
FriendorFollow (free – find out who doesn’t follow you back)
Twellow (free directory)

Twitter Tracking Systems

BackTweets (free trial and paid version)
Bit.ly (free; url shortener with analytics)
Google Analytics (free but must have a Google account)
Twittercounter (free and paid versions)

Twitter Monitoring and Alerting

Tweetbeep (similar to Google alerts; free and paid versions)
SocialMention (free)
Search.Twitter.com (free; search Twitter like Google)

Need a Free Background Design?

Twitrbackgrounds.com
Twitrounds
Twitbacks

Let us know if we missed anything and we’ll add it to the list!

About Vertex Systems, Inc.
Vertex Systems is a leading provider of software and support solutions for social service nonprofits that serve people with disabilities. Vertex Systems software helps human service agencies be more efficient and effective, provide quality information for better decision-making, and stay compliant with regulators and accrediting bodies. For 30 years, Vertex Systems has offered field-proven solutions that provide accurate electronic documentation solutions to help streamline the processes at over 450 agencies.

They offer case management, attendance, financial management, manufacturing management, service billing, and client payroll management software systems. Vertex Systems also provides an enterprise solution that connects all the modules together to improve teamwork, increase accuracy, and reduce steps to save time and save money for agencies that serve those with disabilities.

Visit Vertex Systems software for more information about our state-of-the-art solutions for agencies that serve persons with disabilities and barriers to employment.

Feb. Unemployment Rate for People with Disabilities

February 2011 Disability Employment Statistics Released

In February 2011, the percentage of people with disabilities in the labor force was 20.6. By comparison, the percentage of persons with no disability in the labor force was 69.5.

The unemployment rate for those with disabilities was 15.4 percent, compared with 9.3 percent for persons with no disability, not seasonally adjusted.

A GPS for Your Nonprofit?

Social service agencies are notorious for their lack of resources and ability to spend on overhead. We consult with nonprofit organizations every day that have spent years trying to live up to their mission statements using pens, paper, and Excel spreadsheets.

When many of these nonprofit executive directors or managers finally talk to us about a software solution, they invariably ask, “Will this really make us more productive?”

I recently heard someone on our consulting team explain it to a potential customer this way – he said our software is like a GPS system.

A personal GPS can not only tell you where you are exactly located, it can tell you the distance from your location to your intended destination. And it can give you directions to get there. He added:

“Remember how it used to be when you were a kid? Your parents would buy a bunch of state maps or get those triptiks from AAA? And they would write down all the directions, plot out the best path on the maps, and hours (or days) later you’d hit the road. And you would get lost on the way and the map would never get folded back up the way it was supposed to. Sometimes the wind whipped the map out of your mom’s hands and out the window. It was never pretty, was it?”

He went on to say that it was slow, time-consuming work that added stress and costs to your vacation.

Now picture what it’s like today. You invest money in a personal GPS device, you enter your destination, and it hooks up with a satellite and tells you where you are, how far you’ll be going, how long it will take, and which roads to follow.  It will even tell you how fast you’re going while you’re on your way.

In minutes.

It allows you to plot out a stress-free course and take it. Even if you don’t know where you’re going it can help you see what attractions, restaurants, and services are nearby.

A state-of-the-art software solution can do the same thing for your nonprofit agency. It can give you real-time data on where you are. It can help you make informed decisions on where to go. It helps you enter documentation once and easily sends it to all your others systems so you don’t enter it over and over. It eliminates paper. It removes errors. It gives you quality reports, when you want them, to help you see your destination. It saves you time, energy and money – which makes it pay for itself.

Where do you want your agency to go?

About Vertex Systems, Inc.
Vertex Systems is a leading provider of software and support solutions for social service nonprofits that serve people with disabilities. Vertex Systems software helps human service agencies be more efficient and effective, provide quality information for better decision-making, and stay compliant with regulators and accrediting bodies. For 30 years, Vertex Systems has offered field-proven solutions that provide accurate electronic documentation solutions to help streamline the processes at over 450 agencies.

We offer case management, attendance, financial management, manufacturing management, service billing, and client payroll management software systems. Vertex Systems also provides an enterprise solution that connects all the modules together to improve teamwork, increase accuracy, and reduce steps to save time and save money for agencies that serve those with disabilities.

Visit Vertex Systems software for more information about our state-of-the-art solutions for agencies that serve persons with disabilities and barriers to employment.

Tax Credits for Businesses that Hire Those with Disabilities

Tax season is quickly approaching which means many businesses are going to be preparing and paying taxes. And the unemployment rate for those with disabilities is still unreasonably high.

It turns out that both of these situations can help take care of the other one – just ask the IRS!

Unfortunately many businesses don’t take advantage of available tax credits and benefits. If you own or operate a company here in the U.S., or you are a person with disabilities and are looking for work, you should be aware of the following tax incentives for businesses to help people with disabilities:

1.  Barrier Removal Tax Deduction: Businesses may be able to take an annual deduction for expenses related to removing physical, structural, and transportation barriers for people with disabilities.

2.  Disabled Access Credit: This is a nonrefundable tax credit for an eligible small business that pays or incurs expenses to provide access to persons with disabilities. The expenses must be to enable the eligible small business to comply with the ADA.

3.  Work Opportunity Credit: This credit provides businesses with an incentive to hire individuals from targeted groups that have a particularly high unemployment rate or other special employment needs. One targeted group consists of vocational rehabilitation referrals. These are individuals who have a physical or mental disability that results in a substantial handicap to employment.

Read more information on the IRS website!

About Vertex Systems, Inc.
Vertex Systems is a leading provider of software and support solutions for social service nonprofits that serve people with disabilities. Vertex Systems software helps human service agencies be more efficient and effective, provide quality information for better decision-making, and stay compliant with regulators and accrediting bodies. For 30 years, Vertex Systems has offered field-proven solutions that provide accurate electronic documentation solutions to help streamline the processes at over 450 agencies.

We offer case management, attendance, financial management, manufacturing management, service billing, and client payroll management software systems. Vertex Systems also provides an enterprise solution that connects all the modules together to improve teamwork, increase accuracy, and reduce steps to save time and save money for agencies that serve those with disabilities.

Visit Vertex Systems software for more information about our state-of-the-art solutions for agencies that serve persons with disabilities and barriers to employment.

Capacity Building with Training Teams

Capacity building has been a hot buzzword in the nonprofit community for quite a while now. Many consultants and associations (and maybe even some software vendors) have been throwing the term around to create a new spin on an old adage.

Capacity building is just that – building up the ability of a nonprofit agency from within and from the outside. It is actions taken to improve the overall effectiveness of the organization.

By making a social service agency more effective, more can be done to achieve the goals to not only help additional participants but to also improve the quality of services you provide.

As creators of software solutions for agencies that serve those with disabilities, we advocate ways to help our clients be more effective to reach their capacity-building objectives.

One of the best approaches we’ve discovered is the use of training teams. Because we deal in technological innovations and advancements for social service agencies, many within the organization look to their IT department or IT director to handle any software purchases, implementation and training requirements.

And this is a huge mistake. It actually can hinder a real chance to build capacity.

When it comes to the implementation, training, and support of any software purchase, we ask that agencies form a training team. And by team, we do not mean a group of 2 or 3 “techies” or the biggest geeks who will get the need for and the abilities of a new system.

Mostly because this creates a hierarchy.

Without a team, the person or few people in charge become the ones with all the answers. They become trainer, implementer, technical support, and the ones who tell the end-users how to perform their jobs.

By having a complete team, made of peers who work with each other in various departments and learn all the functions and requirements, they will come up with better ideas on how to use a new system and how to customize it for the needs of everyone involved.

When it comes to any organization, there is a variety of people with different backgrounds, cultural experiences, learning styles, and technological levels. A training team, made of technical and non-technical advisers and trainers will increase the acceptance rate of any new solution. It will introduce new ideas into making the system more effective. It can eliminate the need for people to focus all their attention on just one person with “all the answers”.

And the training team will help build an agency-wide momentum for the changes. With a peer-supported team in place the technology can be implemented to better suit all departments and staff and it will get more people involved. They will understand what it can do and they will eagerly share it with colleagues and new employees. They’ll take more time to learn all the functions and get the most out of their investment. They will be able to break down the resistance to change that some will still have after implementation.

It might be asking a lot of one staff member, who has been doing her job with a spreadsheet and a pencil for years, when she will have to start using a “scary” computer. And when she sees her non-technological co-workers not only pick up the new system but also complete their tasks faster and with fewer errors… she will become a convert.

To truly build capacity at your agency, be sure to form a full team of management and peer-supported users to get the most from any new tools or methods you bring on board. You will get the most out of it and you will improve your ability to meet the objectives of your mission.

About Vertex Systems, Inc.
Vertex Systems is a leading provider of software and support solutions for social service nonprofits that serve people with disabilities. Vertex Systems software helps human service agencies be more efficient and effective, provide quality information for better decision-making, and stay compliant with regulators and accrediting bodies. For 30 years, Vertex Systems has offered field-proven solutions that provide accurate electronic documentation solutions to help streamline the processes at over 450 agencies.

We offer case management, attendance, financial management, manufacturing management, service billing, and client payroll management software systems. Vertex Systems also provides an enterprise solution that connects all the modules together to improve teamwork, increase accuracy, and reduce steps to save time and save money for agencies that serve those with disabilities.

Visit Vertex Systems software for more information about our state-of-the-art solutions for agencies that serve persons with disabilities and barriers to employment.

4 Myths About Hiring People with Disabilities

pay-for-productivity employment softwareThere are many misconceptions about hiring those with disabilities.  It’s one of the main reasons why the unemployment rate for those with disabilities is consistently higher than those without.

Most of our clients have vocational rehabilitation programs with employment services for people with developmental, intellectual and/or physical disabilities and we hear how difficult it can be for their counselors to place them.

I recently read an article in the Grand Forks Herald about this problem and it had a list of myths and misconceptions about hiring people with disabilities, from Mark Landa, a business specialist with North Dakota’s Division of Vocational Rehabilitation office in Grand Forks.

Here are the 4 myths he lists:

  • People with disabilities don’t want to work. Not true, Landa said. Not only do people with disabilities want to work, he said, they also rival others with their job performance ratings and absentee rates — and they’re more loyal.
  • The Americans with Disabilities Act mandates hiring people with disabilities and makes firing them impossible. “If they’re qualified to do the job, and they’re not going to cost you a lot of extra money, then you’re supposed to hire them—if they’re more qualified than someone else,” Landa said. “And the ADA says, if they can’t do the job, you get rid of them just like anybody else.”
  • People with disabilities are expensive as employees. Most reasonable accommodations for people with disability are inexpensive, according to Landa. “Over half of them cost little or nothing. It could be just as simple as adjusting a work schedule or putting a block of wood under a desk to get it at the right height,” he said. If the accommodation does come at a cost, Landa said, it’s usually less than $600.
  • Employer insurance rates will go up if they hire someone with a disability. Workers compensation or workforce safety insurance costs relate to incidents that happen at a business. “That person has never worked there; they can’t affect the rates,” Landa said.

It’s a great list and something everyone should be aware of. Pass it along to make sure more people with disabilities can get their chance to join there community and build their confidence.

About Vertex Systems, Inc.
Vertex Systems is a leading provider of software and support solutions for social service nonprofits that serve people with disabilities. Vertex Systems software helps human service agencies be more efficient and effective, provide quality information for better decision-making, and stay compliant with regulators and accrediting bodies. For 30 years, Vertex Systems has offered field-proven solutions that provide accurate electronic documentation solutions to help streamline the processes at over 450 agencies.

We offer case management, attendance, financial management, manufacturing management, service billing, and client payroll management software systems. Vertex Systems also provides an enterprise solution that connects all the modules together to improve teamwork, increase accuracy, and reduce steps to save time and save money for agencies that serve those with disabilities.

Visit Vertex Systems software for more information about our state-of-the-art solutions for agencies that serve persons with disabilities and barriers to employment.

Tips for a Successful Software Implementation

Whether you’re going from paper processes to a modern software solution or replacing an old worn-out legacy computer system, your agency is going to go through quite an upheaval.

Keep in mind that many software implementations fail completely. They fail to address the needs and objectives of the organizations.  But there are steps you can take to ensure a successful implementation of a single software module or even an entire enterprise solution (ERP).

Human services agencies that serve those with disabilities have limited resources and many have limited experience, personnel, and infrastructure in their IT departments. They do, however, see the need to change over to electronic documentation software to increase productivity and streamline operations. The need is there but things can go horribly wrong if the right software is not purchased, if the right vendor is not chosen, and if the solution is not implemented properly.

So, here are some tips to make sure your software ends up working for you.

Buy-in From the Boss
Many executive directors of social service agencies d0 not consider themselves to be technical people. They consider software to be something that the “geeks” take care of. They let their IT team and/or end-users pick out the vendors or select the products. And it can really cause problems.

It’s important to always consider that software is an investment in the mission of the agency. It’s not just a technical project for the IT manager and the front-line staff. Software for a nonprofit organization must give you real business value. The goals of increased productivity, convenience, accuracy, improved reporting, and solving compliance issues all create value for the agency.

At every step of picking a software system,  choosing vendors, and implementing the system the executive director and management must be asking how will this provide strategic value? How will it affect the “big picture”? How will it generate revenue and maintain sustainability?

Make Sure It’s a Great Fit
After you have buy-in from the boss, it’s important to make sure you are working with the right software experts. First, they must be experts. Make sure you only recruit vendors with specific experience in the social services world. They must know your needs and your requirements. And make sure they’re not starting out with you as their guinea pig – find a software vendor that has many installations under their belt.

Second, make sure the software vendor can help you meet these objectives and requirements you have to help your agency run better. Don’t get caught up in the technical requirements (types of servers, choice of browsers,software requirements needed to run your new solutions, etc.) Make sure you are able to pick their brains to help you save time, be more productive, improve accuracy, and reduce the need for executive oversight.

Ready, Set, Go!
Be ready for the implementation process. Don’t leave it up to your software partner to do all the work for you. Because you are bringing in great  solutions to make you more efficient and effective, you are going to be changing the way you work.

As I mentioned in a previous post, nobody likes change.  To get the most out of your new social service software, you’re going to have to prepare your managers, end users, and back office staff. It could involve in-house training, team meetings, and meetings with the vendor staff to make sure you’re ready.

If they don’t also buy in to their new routines, you won’t get the business value you’re looking for from this new technology.

Always communicate project goals to the staff as the new modules are implemented. Give them status updates on where you are in the process and when things are expected to “go live”. Make sure they are aware of the importance of the training and to not only take part but come prepared with questions and ideas on how to improve their day-to-day routines.

Treat your new software as an investment and get everyone involved in how it will improve the care you provide to those with disabilities. This will guarantee a successful implementation and make sure you reach the goals you have for the new technology. And, before you know it, you’ll see a return on that investment.

When you get a chance, check out a new white paper on ROI for your software.

 

About Vertex Systems, Inc.
Vertex Systems is a leading provider of software and support solutions for social service nonprofits that serve people with disabilities. Vertex Systems software helps human service agencies be more efficient and effective, provide quality information for better decision-making, and stay compliant with regulators and accrediting bodies. For 30 years, Vertex Systems has offered field-proven solutions that provide accurate electronic documentation solutions to help streamline the processes at over 450 agencies.

We offer case management, attendance, financial management, manufacturing management, service billing, and client payroll management software systems. Vertex Systems also provides an enterprise solution that connects all the modules together to improve teamwork, increase accuracy, and reduce steps to save time and save money for agencies that serve those with disabilities.

Visit Vertex Systems software for more information about our state-of-the-art solutions for agencies that serve persons with disabilities and barriers to employment.

Webinar on Intuition by Vertex

You could read about the benefits and features of our software solutions on the website, but it’s so much better to see them in action.

We hold regular webinars to demonstrate our products and here’s the upcoming schedule for March:

Tuesday – March 8, 2011 – at 11am EST

Thursday – March 24, 2011 – at 2pm EST

You can register for our webinars now – there is limited space available!

There’s no cost or obligation. It’s just an information session on how Intuition streamlines your agency process with client payroll, case management, attendance, and service billing.

During this webinar, you will see how to:

  • Eliminate paper, errors, redundancy, illegibility, compliance and reporting issues
  • Enter time & documentation using an iPod, iPad, laptop, PC, telephone, timeclock and more
  • Maximize billing of all authorized dollars
  • Improve D.O.L. audit compliance, CARF accreditation standards, and HIPAA compliance  with our software solutions

For 30 years and 400 customers, Vertex Systems has been working with organizations like yours to help streamline paper processes, eliminate redundant paperwork, and increase compliance.

We invite you to invest one hour to learn how our products will help you, your agency and your participants.

REGISTER FOR THE WEBINAR

Vertex Systems helps social service agencies with solutions that provide:

  • Faster decision-making through real-time accessibility to information
  • More accurate information from real-time capture
  • Increased staff flexibility from anywhere connectivity