Enable Supervisors and Job Coaches to Electronically Record Client Start and Stop Times

Vertex Vocational Time Vault is a specialized time and pieces collection module to enable Community Rehabilitation Program supervisors and job coaches to electronically record client start and stop times using a highly graphical interface that can be learned in minutes. This cloud-based software module collects pieces with ease using PCs, tablets and specialized clocks for more-able-bodied workers to clock themselves in and out.

Like many others across the United States, your community rehabilitation program’s business office likely receives missing job numbers, wrong job numbers, missing pieces and incorrect hours and earnings, all of which must be corrected before consumer payroll can be processed. Vertex Vocational Time Vault prevents this by placing the responsibility and accountability at the point of service, and supervisors have the tools needed so they can submit only the correct time and earnings.

Secure and Accessible

Vocational Time Vault’s reliance on tablets over paper recordings enables time to be collected in near real-time mode and virtually error-free. All required information must be present for valid payroll data to be properly submitted.

Avoid Errors

Picture it: With Vocational Time Vault, your team will no longer have to deal with piece-rated steps without pieces having been supplied.

Earnings Calculations Handling

Additionally, your supervisors will no longer be burdened by applying earnings extensions, thanks to Vocational Time Vault’s handling all earnings calculations.

Watch How Easy It Is to Use Vocational Time Vault

Play Video

Vocational Time Vault and Client Payroll Manager Work Together to Eliminate Time Spent on Error Correction

By also using Vertex’s Client Payroll Manager, a required software module to operate Vocational Time Vault. Your rehabilitation agency’s business office can help put an end to receiving errors that must be corrected by enabling your staff to use a computer, mobile device or time clock to collect time, piece counts and attendance.

Because floor supervisors and job coaches cannot submit errors like they do with paper recording, your team will gain time they now waste on fixing incorrect job numbers, missing piece counts and hours, and inaccurate earning extensions.

A Day
in the Life With Vocational Time Vault

Payroll is due. The business office is missing paper time sheets. One of your staff members is out sick and took her time sheets home to correct them, and you need them now for payroll. Several time sheets have so many corrections that they are barely legible, and you know from experience that there are employees working on jobs that are just downright incorrect.  Consumers you know have never been time studied are working on productivity-based jobs, and you know that the consumer Sue could not possibly have done 100 pieces in the hour listed. You have five hours before payroll is due, and all these issues need to be corrected.

Instead of paper timesheets, imagine using software that lets supervisors capture job changes in real time by tapping a few images. Employees/consumers are quickly moved from job to job, in and out of programming, have pieces entered, and progress on outcomes reported, all from the convenience of a tablet or other PC device. The end-of-day process visibly marks any record deemed to be incorrect and must be corrected before the records are sent to the business office. The business office reaps the benefits of clean, error-free and legible time records.

In summary, Vocational Time Vault can simplify the time collection process, eliminating mistakes before they get to the business office. Even better, Vocational Time Vault can be integrated with other Vertex solutions, creating a powerful cloud-based Vertex ERP system.

Unlock Expanded Capabilities for Vocational Time Vault in Our Complete and Integrated ERP System

The Vocational Time Vault software module is designed to work within the powerful Vertex Enterprise Resource Planning (ERP) system. This integrated system features robust and complete cloud-based software modules that are mobile accessible for rehabilitation agencies.

Whether your rehab agency is growing or a full-scale operation, you can trust that Vertex’s Case Manager and Billing, Time and Attendance, Staff Scheduling, Vertex Financials, Payroll/HR and Production Manager software modules can meet your needs by unlocking efficiencies that make your team more productive, saving money and time.

Vocational Time Vault may be licensed by the number of consumers tracked and as part of a monthly or annual subscription. When Vocational Time Vault is licensed alongside other software modules as part of the Vertex Enterprise Resource Planning (ERP) system, discounts may apply.

Vertex’s friendly and helpful sales team is able to answer any questions you might have and ready to talk to you about licensing our software modules.


No. Vocational Time Vault’s touch interface is so simple to use that most users can log in and know what to do right away with minimal direction. A self-guided tutorial is available.

Vocational Time Vault’s People Groups will let you predefine the people you work with and have all those people displayed by just selecting the name of the People Group. Of course, you will be able to add people to your workgroup as necessary.

Yes. You’ll use the Review and Submit feature to double-check entries to make sure they are correct.


Looking for documentation about Vocational Time Vault?

View our Resources page for more information.

Scroll to Top