The Arc organizations run at full speed, coordinating production work, community employment, payroll under Section 14(c), and the financial reporting that keeps leadership confident and auditors satisfied. That’s a lot of moving parts. Vertex Systems brings them together so teams can spend more time supporting people and less time chasing spreadsheets.
Below, we break down the most common challenges we hear from The Arc organizations and how Vertex solves them with purpose-built modules.
1. Tracking Hours & Pieces in the Production Room
Production environments move fast for The Arc organizations. Clipboards and manual tallies can’t keep up and they introduce errors that ripple all the way to payroll and billing.
With Vertex, your organization can:
- Capture time by person, shift, and job, right at the point of work.
- Record piece counts tied to the correct contracts and work orders.
- Validate entries before they hit payroll to reduce rework and exceptions.
The result is a clean, reliable record of who did what, when, and for which contract, without copy/paste or after-hours data cleanup.
2. Getting Payroll Right, Especially Under 14(c)
When every calculation has compliance implications, accuracy is non-negotiable. Vertex is built to support the specialized rules The Arc chapters rely on.
Client Payroll Manager helps you:
- Apply consistent rules for hourly and piece-rate pay, including 14(c) scenarios.
- Generate audit-friendly records that show exactly how wages were calculated.
- Eliminate error-prone spreadsheets and manual transcriptions.
This module will help your The Arc organization gain confidence when running payroll and clarity when auditors ask questions on calculations.
3. Connecting Program Data to Finance
Disjointed systems slow everything down and create duplicate entry. Vertex closes the loop between program delivery and dollars.
With Vertex + Business Central:
- Approved payroll and billing data flows cleanly into Microsoft Dynamics 365 Business Central.
- Finance teams speed up period close and improve reporting quality.
- Leadership gains end-to-end visibility from services delivered to financial impact.
This solution will allow for more accurate, reconciled data where it belongs.
4. Freeing Staff Time for People, Not Paper
The mission of The Arc organizations is person-centered support, not reconciling timesheets or chasing missing approvals.
Vertex automates the routine so teams can focus on what matters:
- Imports, validations, and calculations run in the background.
- Exceptions are flagged early so issues get fixed fast.
- Duplicate entry across multiple systems is dramatically reduced.
That translates to fewer late nights and more meaningful time spent coaching and developing the people you serve.
See How Vertex Can Help The Arc’s
If you’re spending too much time reconciling data and not enough time supporting people, it’s time for a better workflow. Let’s map your processes and show you how Vertex can help your organization reduce errors, speed up reporting, and give staff their time back. Talk to our team today to get started.