Negative subsidies appear for one or more employees on Payroll Edit List

Solution

CONFIRM the Subsidy period dates correspond with the pay period dates. 

The subsidy period depends on the start date of the subsidy and the period chosen. 

For example, if a subsidy start date is 1/1/01 and the period is ‘biweekly’, then the next subsidy period will begin 1/15/01.  The payroll period must match this or the subsidy may be set up to calculate regardless of payroll date boundaries. 

This can be demonstrated by setting up a pay period with the dates 1/10/01 through 1/24/01 and a subsidy period of 1/1/01 through 1/15/01.  The subsidy will take time records from the previous payroll (days 1/1/01 through 1/9/01) and apply subsidy to them but then will not include the days outside the subsidy period (1/16/01 through 1/24/01).

The negative amount happens when the subsidy was calculated only according to the previous payroll and with the addition of another payroll that fits within the subsidy period, the subsidy was recalculated.  If an employee was paid a subsidy for the first part of the subsidy period, and the second part of the subsidy period raises the earnings total to equal or exceed the subsidy amount, the system will withdraw the amount that exceeded the subsidy.